Australian Society of Archivists New South Wales Branch, Local Government Archives Project records, 1991-1993

MLMSS 8894

fonds

1991-1993

Textual Records, Graphic Materials, Photographs, Ephemera

153214

1.53 metres of textual material (9 boxes)

The Local Government Archives Project (LGAP), a project of the Australian Society of Archivists New South Wales Branch, was set up to provide advice to local government authorities in N.S.W. on the management of records and archives.

The project commenced in August 1991 and was initially funded by a grant from the Heritage Assistance Program of the N.S.W. Department of Planning. Accommodation and other administrative support was provided by the State Library of New South Wales.

In 1992-1993, a professional archivist visited local councils to provide advice on establishing an archives program. During the visits the archivist surveyed and documented the records; identified what could be destroyed and what had to be kept according to the General Records Disposal Schedule; advised on how to store permanent records; assessed the conservation needs of the records and developed a strategy to deal with them. Workshops and seminars were also held in Sydney to assist the councils in metropolitan Sydney. Seminars included an introduction to the legal framework for records and archives management; and workshops on using the General Records Disposal Schedule, and setting up an archive.

The Local Government Archives Project was completed in 1993.

References: Compiled from the collection

Records of the Australian Society of Archivists New South Wales Branch, Local Government Archives Project, 1991-1993

BOXES 1-2
Records, arranged alphabetically by council name, relating to consultancy work undertaken as part of the Local Government Archives Project (LGAP). Records include contact details of councils; correspondence concerning visits and payments; notes made by the Project Archivist during visits to councils; 1991-1993

1 folder containing a typescript copy of ‘Setting up an archive’, no date

Information brochures published by the Local Government Archives Project and the Australian Society of Archivists Incorporated

BOX 3
Records, arranged by date of seminars, relating to seminars, registrations and evaluations, including correspondence; brochures; advertising; registration and payments of participants; evaluation sheets

Administration files created by the Project Archivist including an Annual Report, 1991-1992; Australian Society of Archivists correspondence, 1992-1993; brochures relating to the Local Government Archives Project, ca. 1992-1993; Department of Local Government circulars; 1992-1993

BOX 4
Records created by the Project Archivist, relating to administration of the project, including correspondence; newsletters; reports; transcripts of speeches; notes; newscuttings and photocopied newscuttings; minutes; 1991-1993

Folders include: Local Government and Shires Association circulars; correspondence; Coonamble and District Archives Centre Advisory Committee; disposal exercises; forms, originals; Institute of Municipal Management; insurance; LGAP Advisory Committee; LGAP Management Committee; Department of Local Government; Local Government Act 1993 submissions; mailing list; NAGARA [National Association of Government Archives and Records Administrators]; NAROC; Department of Local Government; Department of Planning Final Report, 1991-1992; Regional Organisations of Councils; Royal Australian Historical Society; speeches; survey of councils’ visited

BOX 5
1 ring-binder folder containing 223 strip colour negatives stored in strip negative sleeves, and a typescript list of photographs. Photographs were taken by the Project Archivist during consultancy visits. Original prints were included in reports to council and the Department of Planning, ca. 1992-1993

1 file of correspondence, arranged alphabetically by council name, concerning expressions of interest from councils relating to the project

Printed material purchased or acquired to assist the work of LGAP, including government directories; annual reports; discussion papers; draft bills, 1992-1992

BOX 6
Printed material concerning local government purchased or acquired to assist the work of LGAP, including draft bills, 1992

Australian Society of Archivists New South Wales Branch: Annual Report: Local Government Archives Project, 1991-1992

Stationery used during the project, including LGAP letterhead; stamps; envelopes; paper; ‘Claim for payment forms’; copies of ‘Setting up an archives: attachment 1’

BOX 7
2 ring-binder folders labelled ‘The General Rcords Disposal Schedule for Local Government in New South Wales’, 1988

1 ring-binder folder labelled ‘LGAP Records Management Checklist’, ca. 1992-1993

1 ring-binder folder labelled ‘Discussion Paper’, including information brochures and a photocopied typescript of ‘A Discussion paper issued by the Hon. G.B. Peacocke M.P. Minister for Local Government’, 1991

BOX 8
Records relating to administration of the project, including 10 folders containing handouts distributed at seminars. Records also include a typescript list of archives suppliers; evaluation sheets; ‘conservation access’ leaflets; series description sheet; ‘records destruction authority’ forms; ‘disposal workshop exercises’ handouts; ‘Freedom of information policy’ flyers, a typescript copy of ‘Draft checklist for records management in local government, 1991; typescript copies of media release: ‘New Act turns the spotlight on local government’, 27 November, 1992; typescript copies of ‘Local Government Bill 1992: Schedule 6 – Ordinances’; ca. 1992-1993

BOX 9
1 manila folder containing a series register for the Local Government Archives Project records

1 manila folder containing series description sheets for Local Government Archives Project records; including a typescript list of 223 archives photographs

1 manila folder containing an annotated typescript copy of the Local Government Archives Project Final Report, second draft / Sandra Mowbray, Project Archivist, 1 August 1992 – 31 August 1993

3 folders labelled “Local Government Archives Project, Management Committee correspondence, Secretary’s file’, including correspondence, minutes, financial statements; 1991-1993

Copyright status:: In copyright
Approval for reproduction required:
Please acknowledge:: Mitchell Library, State Library of New South Wales

Information upgraded as part of the Manuscripts Unprocessed eRecords project 2012-2013